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The Ultimate Guide to Wedding Equipment Rental: Creating the Perfect Wedding Experience

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Are you planning a wedding but overwhelmed by the list of things you need to rent? As a seasoned AV production company, we’ve heard this sentiment many times from our partner event planners. And if you’re also struggling with wedding rentals, our team at Rent For Event is here to help.

Overall, weddings are exciting and magical events, but they’re also a challenge to plan. Aside from the venue, program, and whatnot, it’s also important that you find the right AV equipment vendor to trust.

Over the years, we’ve made many weddings special through our reliable AV rental supplies. And if you’re still at a loss about which one you need, our team outlined the basics below: 

Wedding Equipment Rental

Why Wedding Equipment Rental is a Smart Choice

When it comes to planning a wedding, your expenses can quickly add up. From the venue to the catering, everything will cost $$$. This is where wedding equipment rental becomes a smart choice for you as an event planner. Here are a few reasons why renting equipment for a wedding makes sense: 

  • Cost-effective. If your clients are planning a wedding on a budget, renting wedding supplies would be the perfect solution. Purchasing all the necessary party equipment for your wedding can be expensive. Renting allows you to have access to high-quality items without breaking the bank.
  • Convenience. Renting your wedding equipment saves you from the costs of storing and maintaining the items after the event. You can simply return them once the celebration is over.
  • Wide variety. Rental companies often offer a wide range of options, allowing you to choose from different styles and designs that match your client’s wedding theme.
  • Expert advice. AV rental companies like Rent For Event have experienced staff who can guide you through the selection process. We can also offer recommendations based on your specific needs.
  • Stress-free setup. With the help of our team, you won’t have to worry about the technicalities of setting up your AV equipment. Our team will handle delivery, setup, and breakdown, taking one more task off your plate.

Do you want to see how our AV wedding equipment can level up your big day? Here’s a quick look: 

Essential Wedding Equipment Rentals

When it comes to planning a wedding, having all the essential equipment is crucial for a successful and memorable event. Renting these items will both save you money and add convenience, whether it’s for the ceremony or the reception.

Whether you’re planning an indoor wedding, outdoor wedding, or garden wedding, the following items should be on your list: 

1. Tables and Chairs

Tables and chairs are the foundation of any wedding reception and indoor/outdoor ceremony. Make sure you look for a provider that offers a wide range of comfy and stylish chairs and tables to match your theme. You can choose from different shapes, sizes, and styles to make your wedding day pop.

2. Linens and Tableware

Next, you should look for linens and tableware as part of your party rentals. As with the tables and chairs, these items are also available in a wide range of colors, patterns, and textures. Don’t hesitate to mix and match these options to add an exquisite touch to your wedding day. 

3. Audio and Sound Equipment

When it comes to party rentals, you should never forget about audio equipment rentals. Here at Rent For Event, we can provide you with all kinds of sound equipment needed for the big day. From microphones, speakers, mixers, and more, our team can deliver and operate it for you.

Aside from that, we can create a custom audio setup based on the wedding venue and number of attendees. Whether it’s a small or grand wedding, we will provide professional-grade equipment to ensure that the guests will have every vow and speech.  

4. Lighting Options

Wedding lighting rental is an indispensable part of every wedding setup. It can create a romantic atmosphere to match the celebration and theme of the event.

You can choose from soft, romantic lighting to dynamic effects – our team has it all for you. We have uplighting, spotlights, custom gobos, follow spots, lasers, string light rentals, and more. Simply tell us what ambiance you want to set and our team will create a custom lighting rental setup unique to your wedding.

Overall, uplighting is a popular choice for weddings, as it adds depth and dimension to the room. It also blends well with pipe and drape, which we will discuss more later. Additionally, string lights are perfect for outdoor weddings or adding a whimsical touch to your indoor venue. They can be draped across the ceiling or wrapped around pillars or trees, creating a romantic and enchanting ambiance. 

5. Staging and Dance Floors

A wedding setup won’t be complete without a glamorous stage rental. Whether it’s for the ceremony or the after-party, you need a quality stage to highlight the program. It will give the couple the attention they deserve and the performers a platform to entertain the guests.

At Rent For Event, we can provide you with all types of staging solutions. We can create a custom stage in any shape, size, and height that you need, ensuring that it will elevate the celebration.

Aside from that, we provide both indoor and outdoor stage rentals to match any venue. Rest assured that each of our stage setups is safe and has high load bearing to withstand the most lit celebrations. 

6. Pipe and Drape for Décor

For every wedding that we will set up, pipe and drape rental is always on the list. And why not? These drapes can easily transform a boring wall into a captivating space. If paired with uplighting, you’ll get a sophisticated décor at a very affordable cost.

Aside from hiding bare walls, you can also use pipe and drapes to divide spaces, serve as backdrops, and conceal unsightly areas. You can also choose from various types of fabric colors, textures, and heights to achieve your client’s desired look.

If you need pipe and drape for your upcoming wedding, call us, and we will turn your venue into a stunning space. We have a massive inventory of fire-retardant drapes ready for all kinds of celebrations. 

7. Photo Booth

Is it even a party without a trendy photo booth? Here at Rent For Event, we don’t just provide a photo booth – we make it more fun, stylish, and modern!

We have a 3-in-1 photo booth where the guests can take photos, Boomerang GIFs, and standard GIFs. The best part is they can easily share the snaps online via social media, email, or text. We also provide unlimited prints, custom designs, 3D backdrops, props, and more, to make each photo special.

If you want a fun photo booth the guests can’t get enough of, call us, and we get everyone lining up for cool photos! 

See how our guests had fun with our selfie photo booth!

8. Entertainment

After the formalities and dinner are over, it’s time to let loose and celebrate with your guests. Having the right entertainment can make all the difference in creating a memorable and enjoyable experience. For this, we provide a variety of options.

First, you can get our karaoke rental to let your guests have fun with renditions of their favorite songs. Unlike other karaoke machines, ours has 35,000+ songs, a concert-quality microphone, and a 3-in-1 system with an iPad.

If you want to have a dance party at your reception, we can provide you with a complete DJ equipment rental. We can also provide you with a fun DJ who will keep the fun going on your after-party.

Here’s a quick look at our fun DJ equipment that we can also bring to the wedding you’re planning!

And if you want to have a live band, our team can also set up a full backline for the best performance. Ballroom wedding, you ask? Call us and we will deliver!

Aside from that, we can also provide you with visuals for multimedia entertainment. We have the best LED screen rentals as well as projector and screen rentals to keep your guests hooked.

The Rent For Event Advantage

When it comes to AV production for weddings, Rent For Event is the top choice. Here’s why many event planners trust us when it comes to their audiovisual needs:

Extensive Inventory. We have a vast selection of high-quality AV equipment, including microphones, speakers, projectors, screens, and more. Our inventory can cater to different event sizes and requirements – all you need to do is book!

Expert Support. We have an elite AV team with 20+ years of combined industry experience ready to take on every technical task on your wedding. Our team can install and operate AV equipment for any venue size, audience capacity, and audiovisual needs.

Seamless Setup. Our team will handle everything audiovisual while you focus on other aspects of the wedding day. We will take care of delivery, setup, and breakdown of the AV equipment, ensuring a seamless experience for you and your guests.

Custom Solutions. We know that every wedding is unique that’s why we always customize the setup to exceed your expectations. Whether you need assistance with audiovisual production or tailored solutions for complex setups, Rent For Event can accommodate your specific needs.

Exceptional Customer Service. At Rent For Event, we take pride in delivering exceptional customer service from start to finish. Our dedicated team is available to answer any questions or concerns you may have throughout the rental process. 

Let Us Make Your Wedding Day More Magical!

Are you ready to experience the Rent For Event difference? Let our team level up the celebration with our world-class AV equipment and expert support. Call us today for a free quote!

Already have a quote from another provider? Send it to us and we will give you a better offer!

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