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Elevate Your Celebration: The Ultimate Guide to Party Equipment Rental

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Parties are fun, but planning them, not so much. There are so many things to do – creating a guest list, setting a budget, finding a good venue, and booking various party equipment rentals. And if you’re struggling with the latter, we’re here to help.

Here at Rent For Event, we’ve been to and done more parties than we can even remember. And when talking to event planners, one thing they often find daunting is choosing the right equipment. After all, AV equipment is technical and it can ruin the celebration if not done right.

Still, finding the right event equipment rental shouldn’t scare you from throwing the best party in town. Below, our elite AV team created a selection of party essentials that you should have on your list. 

Party Equipment Rental

Essential Audio Visual Equipment Rental For Parties

When it comes to throwing a memorable party, your choice of AV equipment is the make-or-break part. Whether it’s just a small house party or a rave, here are some basic audio equipment essentials we recommend: 

1.   Audio Equipment Basics

Good sound quality is paramount when hosting any type of party. You should ensure that all the guests will enjoy the music, hear every announcement, and stay in the loop of the program. With that, you should get these sound system rentals:

  • Speakers. Is it even a party without high-quality speakers blasting head-nodding beats? At Rent For Event, we provide you with concert-quality speakers that match the number of your guests and your venue.
  • Microphones. You should look for top brands when booking microphone rentals. Some good options are AKG, Sennheiser, and Shure. You can also choose from wired and wireless options, depending on your intended application.
  • Mixer. A mixer allows you to control and adjust the sound levels of different audio sources. This way, your guests will be comfortable listening to the music, speeches, and other audio elements.

Here’s a quick look at how we incorporate audio equipment rentals in a private party:

2.   Party Stage

You should also set the stage for your party with the right stage rental solutions. This way, your guests will see the live performances and presentations wherever they are in the venue.

If you’re hosting a party in an open venue, you should get an outdoor stage rental made to withstand harsh elements.

Whether it’s indoor or outdoor, you should look for a provider like Rent For Event that can give you a well-designed stage that suits your event’s needs. Our team will consider the size, height, and safety of our stage to ensure that your party will go without a hitch. 

Not convinced? Check this video and see how we transformed a dock into a cool party venue with our outdoor stage rental: 

3.   Party Lighting

Aside from audio and staging, lighting also brings any party to life. Lighting equipment rentals can transform a plain venue into a nightclub in Bushwick. It’s a great way to set the mood and ambiance of the party, whether it’s an intimate affair or a wild night of dancing.

Here are some of the party lighting essentials our clients often book from us: 

  • Ambient Lighting. If you’re hosting a laidback party, you can opt for soft and warm lighting to create a cozy atmosphere. You can also use our string lights rental for a touch of elegance.
  • Dance Floor Lighting. For dance parties, we can provide you with disco lights, strobe lights, lasers, and LED dance floor panels. All these dynamic lighting options will energize your guests and keep the fun going.
  • Uplighting. You can use uplighting rentals to highlight the architectural features of your venue or decorate boring areas. Overall, uplighting adds depth and sophistication to your party.

See how we used all these lighting fixtures to level up the House of TikTok’s party in this video:

4.   Visuals

To give your guests a more immersive party experience, you should add visual displays to your rental list. You can use this to show dynamic content, branding elements, event highlights, and more.

For this part, we can deliver two options: LED walls or projectors and screens. 

LED screen rental

Our LED screen rentals can be used to show any content, whether during the day or night. It’s eye-catching and ensures that every guest will have an amazing viewing experience. 

Here’s a quick look at our latest LED wall installation for the Dancing With The Stars event:

Projectors and screens

Our projector and screen rentals never go out of style when it comes to making parties and events awesome. We can provide you with projection mapping solutions that will leave your guests impressed.

Want to see? Here’s the behind-the-scenes of our spectacular projection mapping showcase for the 2023 BET Awards at Goya Studios, Hollywood:

Additional Fun Party Rentals You Should Get

To make your party more memorable, you can also add some fun rentals to the mix. Here are some of our best-selling rentals when it comes to parties: 

1.   Karaoke

Karaoke is always a hit at parties! A karaoke is a great way to keep the crowd lively during your party. Everyone will have a great time singing renditions of their favorite songs, making it a light-hearted experience.

If you’re looking for the best karaoke rental, call us, and we will deliver our karaoke with 35,000+ songs, concert-quality microphones, and a 3-in-1 iPad system. Your guests will surely keep queuing up songs throughout your party.

2.   Photo Booth

A party won’t be complete without some fun snaps. Our selfie booth is a great way to capture your party memories in photos, Boomerang GIFs, and GIFs. The best part is that your guests can easily post them online via social media, email, or text.

Whatever party you’re hosting, photo booths will be a big hit. It appeals to all ages and it’s also a great way for your guests to bond and have a great time. 

See how much fun our selfie booth brought into this party:

3.   Red Carpet

You can give your guests a VIP experience with a red carpet rental fit for a celebrity. This will instantly elevate the atmosphere of your event by adding a touch of glamor. Overall, this is perfect for themed parties or if you’re inviting special guests. 

4.   DJ Equipment

If you’re planning on having a DJ at your party, you should pair it with high-quality DJ equipment rental. Our team can provide you with turntables, mixers, headphones, speakers, and LED wall booths to complete the ensemble.

If you don’t want the hassle, you can also book our professional DJ services. We can rock your birthday party, bar/bat mitzvah, wedding, and any party you’re planning to host.

5.   Outdoor Movie

An outdoor movie rental can be a great nightcap after a whole day of celebrating. At Rent For Event, we can provide you with an inflatable movie screen up to 40 ft. that can accommodate 500 people or 200 cars. To complete the cinema experience, we also provide popcorn carts upon request.

All you need to do is sit back and relax while you enjoy some fun flicks with your friends and family. Make sure you also bring some blankets for a cozy movie night under the stars. 

See how we transform this parking lot into an outdoor cinema:

Factors to Consider When Renting AV Equipment for Parties

When it comes to renting your party AV equipment, there are several factors to consider to ensure a seamless experience. Here are some that you should think about: 

  • Venue Size. First, you should consider the size of your venue and the number of attendees when selecting audiovisual equipment. You need to make sure that the equipment is powerful enough to reach every corner of the venue and give your guests a good experience.
  • Budget. Also, you need to set a realistic budget for your party equipment rentals based on the results you want to achieve. If you’re working on a tight budget, don’t worry because our Rent For Event team can design a setup within your means.
  • Setup and Technical Support. It’s also important to ask for technical support when renting your equipment. This way, your party won’t be mired with technical issues that can easily frustrate your guests.
  • Insurance and Liability. When partnering with an AV provider, make sure that you look for one with decent insurance coverage. This protects you from any accidental damage or malfunctions during your event.
  • Reviews and Recommendations. To find the best AV provider, you should check reviews and ask around for referrals. Also, don’t hesitate to ask for estimates from multiple companies to find the best bang for the buck.
  • Delivery and Pickup. For your convenience, you should consider an AV company that offers delivery and pickup services. At Rent For Event, our team will handle everything for you, including delivery, setup, operation, and teardown. All you have to do is enjoy the party!

Ready to host the best party? Contact Rent For Event Today!

If you’re looking for the best party equipment, look no further than Rent For Event. We have a massive inventory of audiovisual equipment ready to make your next party the talk of the town.

We also have an elite team of AV experts with 20+ years of combined years. They will ensure that your party will be nothing but memorable and enjoyable.

So whatever celebration you have in mind, don’t hesitate to call us for world-class audiovisual equipment. We have an unbeatable pricing that will suit your budget!

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