AV Equipment Trends 2024: Staying Ahead in the World of Event Technology

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Galina Drankovich

Head of HR at Rent For Event

Galina Drankovich

Head of HR at Rent For Event

We offer audio visual rental, event support, and full AV production at Rent For Event, and we provide these services across the country. Our aim is to support businesses or event planners in having the best events possible. To assist with it, only cutting edge solutions are used by our qualified team.

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February 19, 2024
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The event technology landscape is rapidly evolving. As an event organizer, it’s crucial to stay on top of the latest audio-visual equipment trends in 2024.

Why? Because the emerging AV innovations offer huge potential! Especially in the space where we create more immersive, engaging event experiences for your attendees.

The Top AV Industry Trends in 2024

The upcoming AV tech trends for 2024 point towards some groundbreaking developments. Some of which will change how events are produced. Here are some of the most noteworthy upcoming innovations:

● Holographic Displays – Get ready for holograms to finally leap off the big screen and onto the event stage. The latest holographic displays will allow for live, interactive hologram presentations.

● Volumetric Capture – Volumetric video capture is an exciting new way to film presenters. It allows attendees to view them as 3D holograms on stage. Expect this to be big in 2024.

● Extended Reality – Extended Reality (XR) involves blending real and virtual environments. From virtual reality streams to augmented reality exhibits, XR will provide immersive new event experiences.

● AI-Driven Solutions – Artificial intelligence will power many new event tech offerings. From automated production tools to interactive smart displays, AI will eventually learn to handle them.

● 5G Connectivity – The rollout of 5G networks will enable incredible streaming speeds and connectivity for data-heavy event tech.

● Wireless Transmission – AV equipment will feature advanced wireless transmission systems, reducing cables and setup complexity.

2024 Audio Visual Innovations: Utilizing AR and VR Technology

Augmented reality (AR) and virtual reality (VR) open new dimensions for attendee engagement.

● Immersive Product Demos – Brands can showcase products and experiences through interactive VR applications.

● Gamified Experiences – Scavenger hunts, quests, and competitions layered with AR create a viral buzz.

● Virtual Trade Show Booths – Replace physical booths with customized virtual environments attendees can explore.

● Enhanced Venue Tours – Augment physical venue tours with additional AR information overlays.

Optimizing Live Streaming and Hybrid Events

Expect rapid improvements in systems for hybrid and live-streamed events when staying ahead in event technology:

● Multi-Camera Live Production – More affordable multi-cam hardware and software to raise production quality.

● Enhanced Audience Interactivity – Better tools for remote audiences to engage with polls, Q&As, and live chat.

● Integrated Speaker Support – Teleprompters, confidence monitors, and other aids are built into virtual presentation systems.

● Audience Data Analytics – Detailed real-time viewer analytics to optimize streaming content.

The Future of Audio Visual Technology

Sustainable event practices are increasingly important to audiences in 2024. The AV equipment industry is responding with new eco-friendly solutions, including:

● Solar-Powered Stages – Portable solar generators allow stages, lighting, and sound systems to be powered sustainably off-grid.

● LED Lighting – Energy-efficient LED fixtures continue to improve, reducing power consumption.

● Biodegradable Print Materials – New biodegradable signage, banners, and prints minimize waste.

● Carbon Offset Initiatives – Some AV brands are committing to carbon-neutral manufacturing and operations.

Green Certifications and Programs

More AV brands are joining certification and standardization programs for sustainable events as the leading event technology 2024:

● ISO 20121 Certification – International standard for sustainable event management.

● APEX/ASTM Standards – Meet guidelines set by these event sustainability programs.

● GSCS Stewardship – Certification for responsibly manufactured gear.

Integration of Advanced Software

Innovative new software will maximize the potential of the latest audio-visual hardware in 2024. Key developments in the world of event technology include:

● Remote Management Tools – Monitor and control equipment like projectors, lighting, and cameras from anywhere.

● Audience Interaction Apps – Real-time audience engagement through interactive second-screen apps.

● Dynamic Content Delivery – Automate and customize presentations based on audience data and behaviors.

● Pre-Visualization – Model stage and lighting designs are digital before implementation.

Data Integration and Collection

Smarter data tools provide valuable insights into event technologies:

● Centralized Data Dashboards – Collect real-time data like power draw, equipment usage, and foot traffic on integrated platforms.

● Preventative Maintenance Features – Monitoring that flags equipment issues before they cause failure.

● Audience Behavior Analytics – Software that reveals visitor interests and engagement patterns.

How to Equip Your Event with Cutting-Edge Technology

With rapid advances in event technology, the cost of renting AV equipment is often a budget-friendly option for organizers rather than purchasing outright. Key benefits include:

● Access New Innovations – No need to invest in ownership to experience the latest equipment.

● Lower Initial Costs – Pay only for what you need, without huge capital outlay.

● Support from Experts – Get support from technical teams experienced with the latest gear.

● Flexibility – Switch up equipment each event rather than being tied to aging owned inventory.

Renting allows you to keep up with the newest event tech solutions every year. It’s recommended for equipment that is still maturing or has a risk of quickly becoming outdated. Purchasing can make more sense for gear essential to an event’s core needs.

Understanding Different Rental Models

Look at the various rental models to choose what fits best:

● Short-Term Rentals – For single events. Ideal for new innovations.

● Long-Term Rentals – Multi-month rentals can achieve cost savings.

● Try Before You Buy – Test gear by renting before purchasing to evaluate.

● Leasing – Rent-to-own models that apply rental fees towards ownership.

The Rise of LED Video Walls

One of the most exciting AV technology trends is the increasing use of LED video walls at events. Some benefits of LED walls:

● Seamless Super-Sized Displays – LED walls enable huge, vivid video displays by combining separate panels.

● Interactivity – Many walls now have interactive touch capabilities.

● Flexible Shapes – Create straight, curved, or uniquely shaped LED displays.

● Daylight Visible – LEDs are viewable even in bright lighting.

● Rugged and Reliable – LED walls stand up well to heavy use and travel.

Choosing the Right LED Video Wall

When selecting an LED wall, consider factors like:

● Pixel Pitch – Smaller pitches provide higher resolution. Balance budget with ideal viewing distance.

● Modularity – Walls with smaller tile sizes enable creative configurations.

● Brightness – Ensure adequate nits (brightness) for the venue conditions.

● Weather Protection – Outdoors may require protective casing and cooling.

Expect to see LED walls at more events in 2024 as costs come down. Renting them for the right occasion can captivate audiences.

Projector and Screen Rental Considerations

When evaluating projector and screen rentals, look for:

● 4K+ Resolution – Choose projectors with Ultra HD 4K or higher resolution for incredibly detailed visuals.

● High Brightness – Ensure the projector has sufficient lumens for the venue size and lighting conditions.

● Short Throw – Short-throw projectors work better in spaces with limited distance from the screen to the projector.

● Edge Blending – Overlapping projected images from multiple projectors to create huge, seamless displays.

● Fast Set-Up – Many new portable screens feature pop-up styles, allowing rapid event deployment.

Choosing the Right Screen

Keep screen characteristics and venue needs in mind:

● Matte vs. Gain – Lower gain matte screens combat ambient light. High gain adds brightness.

● Aspect Ratio – Match the screen shape to the resolution of the projected content.

● Size – A screen spanning wide angles of view enhances immersion.

● Portability – Retractable, rollable, and collapsible screens simplify transport.

While LED walls shine for large-scale video, projectors remain ideal for projecting presentations, graphics, and motion imagery. Determine if a projector or LED wall better fits your event needs.

Advanced Event Tech Solutions for Full Event Production

Check out our full event production in a nutshell in the video below:

Cutting-edge Event Technology: A Complete Technical Solution

Beyond just the latest audio-visual gear, RentForEvent provided a complete technical production to fully realize the event’s vision:

● Multi-Camera Live Stream – Captured keynotes and sessions for in-person and virtual attendees.

● Smart Stage Lighting – Automated, programmable LED stage lights create immersive scenes.

● Integrated Sound System – Professional audio equipment delivered pristine sound for speeches and performances.

● Audience Interactivity – Real-time Q&A and polling technology kept remote audiences engaged.

● On-Site Technical Crew – Technicians operated and monitored the AV equipment throughout the event.

● Pre-Event Consultation – RentForEvent collaborated in-depth on how to integrate technology into the event best.

The project exemplified how even the most innovative gear requires expert support and production to unlock its full potential.

Preparing for AV Challenges in 2024 and Beyond

With rapid advances in event technology, the capacity to adapt to new audiovisual innovations is critical. As an event organizer, focus on:

● Being open to trying new event technology, even if you’re used to “tried and true” solutions. Don’t become technologically stagnant!

● Taking time to test and learn the latest equipment when renting. Get hands-on before the event.

● Training internal teams regularly as new technology is adopted. They’ll need to become experts.

● Building relationships with specialized AV rental partners and experts who can support you with the latest gear.

Why Choose Rent For Event?

As a leading event AV equipment rental company, Rent For Event offers immense value to organizers looking to harness cutting-edge technology:

1. The Newest Gear

We invest heavily in constantly expanding and updating our rental inventory. Nothing would do but the latest event tech innovations. Our warehouse is stocked with the most advanced LED walls, projectors, cameras, lighting, and audio.

2. Experienced Pros

Our team stays on top of the newest innovations, industry trends, and best practices. They receive ongoing training on operating and optimizing the latest gear. Their expertise helps ensure our technology recommendations perfectly match each event’s unique needs.

3. Customized Solutions

We don’t take a one-size-fits-all approach. Our specialists will consult with you to understand your event goals, audience, challenges, and budget. Our tech pros also provide detailed plans. We explain how the technology will be deployed and integrated seamlessly.

4. Flexible Rental Models

Rent equipment for as short or as long as you need. We offer rentals for single events or productions. However, many clients appreciate the cost savings that come with long-term rentals spanning months. We also accommodate try-before-you-buy testing and leasing options that apply to future purchases.

5. Onsite Support

Our technicians will be hands-on through the event to operate, monitor and troubleshoot the AV equipment. They’ll ensure glitch-free performance so you can focus on hosting. We become an extension of your team.

6. Cost Savings

Renting only the gear needed for each event avoids the huge capital expenditures associated with purchasing outright. With rapid tech advances, investments can become outdated quickly. Rental costs are an operational expense rather than tied-up capital. You get all the benefits of the latest tech without the financial headaches.

7. Convenience

We handle delivery, setup, onsite support, and tear down – all the difficult logistics. With one call, we’ll show up with a customized AV solution and a technical team to implement it. When the event wraps, we’ll dismantle and remove everything with no hassle.

With RentForEvent as a partner, integrating the most innovative event technology is simple.

Make your next event stand out with the latest AV technology!

As an organizer, you can deliver next-generation experiences! Renting equipment allows you to access these cutting-edge solutions easily and cost-effectively.

And if you’re looking for the best AV partner, look no further than Rent For Event. We are a full-service audiovisual production and equipment rental company ready to bring your next event to new heights.

As one of the major AV and event tech players, we can provide all the equipment you need, together with complete delivery, setup, operation, and onsite support.

With us, you won’t have to worry about the technical aspect of your event. Let our team handle it for you and impress your guests without any work on your part.

If this sounds good to you, contact us today, and let’s plan your next event!

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