{"id":21342,"date":"2022-10-21T14:56:31","date_gmt":"2022-10-21T21:56:31","guid":{"rendered":"https:\/\/rentforevent.com\/?p=21342"},"modified":"2023-09-06T20:57:43","modified_gmt":"2023-09-07T03:57:43","slug":"top-10-productivity-tips-for-event-planners","status":"publish","type":"post","link":"https:\/\/rentforevent.com\/blog\/top-10-productivity-tips-for-event-planners\/","title":{"rendered":"Top 10 Productivity Tips for Event Planners"},"content":{"rendered":"\t\t
So much to do but not enough time? Many event planners struggle with the same problem, especially for large events. After all, event planning is an ever-changing industry and it\u2019s easy to get caught up on the long list of tasks. To help you, we shared here 10 productivity tips that our team practices.<\/p>
As the year gets busy with upcoming events, make sure that your productivity skills are up a notch. This will help you save time, secure the event\u2019s success, and win repeat clients.\u00a0<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t <\/p> Organization is the name of the game if you\u2019re in the event planning business. You must create an event planning template that you\u2019ll use for each event. That way, you don\u2019t have to start from scratch all the time.\u00a0<\/p> Such a template includes all general tasks, status schedules, and expenses. Simply fill it out for each event that you\u2019re handling.<\/p> Aside from that, you can also try David Allen\u2019s Getting Things Done (GTD) technique. This is done by collecting all tasks, organizing them, setting up actions, and keeping track of results. The goal of this method is to minimize information bouncing around your head, so you can focus on each one at a time.<\/p> You should put all the tasks into writing, so you can take them off your head. This will also prevent anything from being forgotten along the way.<\/p> For\u00a0better organization<\/a>, you can use these tools to your advantage:<\/p> It\u2019s impossible for you to perform all things at once and be productive. You\u2019ll end up not finishing anything or going beyond the budget.<\/p> So once you have a list of tasks, the next step is to organize them by the level of priority. Create a sheet where the important tasks are logged.<\/p> This will improve productivity by knowing which one needs to be finished first. Along the way, you can cross out one task at a time.<\/p> Make sure that you share the list with your entire team, so they will know the goals for a specific day, week, and month. You can also update the list as you go along the\u00a0planning process<\/a>.\u00a0<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t No matter how good you are as a planner, there\u2019s only so much you can do at a specific time. This is why you should delegate a lion\u2019s share of the tasks to your team members or staff.<\/p> By distributing the workload, your entire team will get more done in a shorter period. This means that you\u2019ll have extra time to fix issues or unforeseen changes leading to the event.<\/p> Aside from that, it\u2019s best to let someone with the skills and knowledge handle a specific aspect of the event. For example, you can hire someone for social media content instead of stressing yourself over it.<\/p> Many beginner event planners tend to juggle everything on their own. While this may seem like a budget-saving measure, it may cost you more if the event fails.<\/p> Overall, delegating is effective in reducing stress and increasing your focus. This will allow you to be more productive in other aspects of your event planning.\u00a0<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t Gone are the days when event planners have to do everything manually. Task and time management are much easier with various online tools and software. Here are some that you can add to your toolkit:\u00a0<\/p> These are just some of the tools and software that will help you save time. By freeing up your schedule, you can do more and boost your level of productivity.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t Networking should be the habit of every event planner. Instead of looking for vendors from scratch every single time, you can partner with them long-term. This way, you can save a great deal of time, which can be used in other important matters of your event.<\/p> Aside from vendors, you can also keep a network of clients, sponsors, and volunteers. All of these people will make your event planning process more worthwhile. Make sure that you collect their contact information for future events.<\/p>1.\tSystematize your planning<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
2.\tMaintain a prioritization list<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
3.\tDelegate the tasks<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
4.\tUse automation<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
5.\tPractice networking<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t