Event Rentals: How to Plan Your Party Like a Pro

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Galina Drankovich

Head of HR at Rent For Event

Galina Drankovich

Head of HR at Rent For Event

We offer audio visual rental, event support, and full AV production at Rent For Event, and we provide these services across the country. Our aim is to support businesses or event planners in having the best events possible. To assist with it, only cutting edge solutions are used by our qualified team.

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March 18, 2022
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Planning your party like a pro means more than slapping something together. It means actually planning, prepping, and grabbing those rentals that are going to make your event even better. Event rentals can be the savior for so many who are setting up events.

Here are some things to keep in mind when you want to plan your party like a pro. Never leave the party up for chance. Work with the right people, plan accordingly, and know what to do for your upcoming party event.

Choose a Theme

Depending on the party that you’re throwing, you will want to have a theme that you follow. By choosing a theme, you’re then able to better plan, decorate, and grab the event rentals that you need. There are so many themes out there, and the reason for the party should help you choose which theme you should go with.

Plan, Plan, Plan

Plan the event as much as possible. You want to make sure that you’re planning everything from the setup to the budget, to the rentals and companies you’re going to use for the event. Those who throw everything together at the last minute might not have the best party but if you’re planning ahead of time, then you are able to get everything taken care of.

Be set at the time of the party so you can enjoy and not have to worry about issues that should have been taken care of before. This can make you feel more confident about the event before it even starts, too.

Don't Neglect the Time

The time that you throw the event is going to make all the difference. Whether morning or night, you want to plan ahead and know what you’re going to need. If you’re purchasing items or renting them, then know if you need additional lighting because of the evening party or not.

The time of year is also going to make a difference. If you need to rent products, then you want to find out if they’re able to be used outdoors. This could be the rental LED screens and other large screens and projectors. You want to know that they won’t become ruined when they’re outside.

Gather Everything You Need

It is important to remember that purchasing all of those larger items is expensive. Instead of doing that, rentals are where everyone gets the different items they need for their parties. They don’t spend as much as they normally would because they’re just borrowing the products.

Wondering what types of things you’ll be able to rent?

Tables
Chairs
Stages
Lighting
AV equipment
Projectors
TV Screens
LED Screens

Don't forget the dance floors!

You don’t want to forget to rent dance floors for your event. You have everything else covered, but without the proper place to dance; it is not going to be a party. Dancing is a big part of any party. If you don’t have a dance floor, people can dance on the ground around them but you won’t have that nice clean look that you might want for your event. Consider a dance floor rental for your event, and don’t forget to give people a place to dance.

You can rent a stage or portable stage to go with the dance floor, as well. A mobile stage is not very large, not expensive, and provides a way to showcase a person, things, or put on a show if you have a live band or other performers.

Always Work with a Professional

Since you’re throwing a decent event, you want to hire the proper professionals to provide services for the party. This can be done when you speak with each one regarding the services you need. Professionals are necessary for the rentals, the catering, and food, any waiter services you need, DJ or live band, photographer, or any other professional who you want working at the event and keeping things together for you.

Just make sure to choose a few of them, not just one. Speak with them all and read their reviews. You want to work with a long-standing company offering the best services, and you can with help from the proper professionals work the right jobs.

When looking for an event rental company, always make sure to look for a professional to work with. Here are some tips to keep in mind. You want to always make sure you know who you are working with, and feel confident about doing so.

Speak with a handful of event rental companies
Ask about pricing
Find out if they do setup and takedown
Are they knowledgeable? Do they stay to take care of the equipment?
Look or ask for reviews or recommendations

Benefits of Rentals for Your Upcoming Party Event

There are numerous benefits that come from choosing rentals over purchasing products for your party. When it comes to knowing them though, once you do, you’ll feel better about moving forward with your rentals. You want to throw the best party, you don’t want to break your bank trying to do so. With rentals, you get that and so much more.

Spend less because rentals are worth the money, and you don’t have to put the full amount price of the product down to use it for a few hours.
Have someone who takes it down, sets it up, and ensures that everything is taken care of in the middle. You might not know how to use the equipment, so you need someone who does. The company should provide this service.
Avoid getting the wrong items or equipment. When you’re working with a company that provides event rentals, they have items that are generally up to date with the times. You won’t have to worry about outdated technology.
Have uniformity with everything that is being put up and rented for the event. They ensure that everything looks and feels good together.
Save time on the logistics of how all of this stuff is going to work or how it is going to mix with the rest of the event. The company provides this smooth sailing process for you. You don’t have to worry about wasting time.
It is more environmentally friendly to do rentals. This is because you’re not wasting something that you purchase and use once. You are using equipment that is being used time and time again.

This is just a bit of information regarding the benefits of rentals for your upcoming party rental. You will find there are additional benefits that come from using these rentals for your event once you start using them for yourself. This helps you know you’re making the right decision to move forward with the rentals for your party event.

In Conclusion

If you’re ready to move forward with those event rentals, then you’re easily able to do so. You can feel great about moving forward with a company that is offering the rental items that you need for that event coming up. Speak with our professionals or customer service here at Rent for Event. We would be more than happy to offer you the best rates for the rental products you’re in need of. Call us today, learn more, and get your party off to a great start!

Now We Are National

We are completely national now and going from coast to coast. You can find that Rent for Event is not just in LA, but you can work with us in Miami, Orlando, Las Vegas, or Phoenix. Of course, our LA office is still there, we just expanded our operations to offer more. We look forward to working with you in the future for all of your upcoming events.