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7 Ways to Stretch Your Event Budget

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Having an event budget set can be either ideal for the person, or stressful because you don’t feel like you have enough to put on the event. Usually, the latter is the one you’re faced with. Building your event from the ground up can be costly. This is why it is important to look up and find ways to stretch your event budget for a better time. 

You can make your event happen. With the right tips to help you stretch that event budget; you will be throwing the best event ever. 

Consider Using a Sponsor


Having a company or multiple people and companies sponsor the event you’re throwing, if possible, is a great way to reduce the overhead costs of an event. These sponsors might be given something at the event or even a chance to market their business or products. 

Sponsors are used by many to throw their events. They can cut costs but also help the other companies, communities, and employees in those companies get seen and recognized. They can purchase a spot to be featured at the event and potentially be seen by the people that you’re able to get to come. Depending on the size of the event, you may have to consider how much you’ll charge for a spot. 

Location Matters!

The location where the event is being held is going to matter. This is where you’re likely going to spend a decent amount of money. Taking the time to do some research, such as whether it would be cheaper or more ideal to have it inside or outside, rent a private place or use a public, or anything else. 

The less expensive a place is, while also being nice, is the one that the planner should opt for, especially while on a tighter event budget. Consider all of your options in the area and choose which not only is able to work with your specific event and guests but also fits within your budget. 

Go With Rentals

If you want to save a decent amount of money, then rentals are the way to go for any event. These rentals generally do not cost too much compared to purchasing the item brand new. This is what saves thousands of dollars for businesses every year. Purchasing anything brand new that costs thousands of dollars that you’re not going to use for years upon years or even pass down doesn’t make sense when you can purchase it. 

Many people even think about rentals because you can grab an outdoor movie rental or even an outdoor stage rental. You can rent pretty much anything you need for your event. Even those who are throwing an event where they want people to see upfront use outdoor led screen rentals. 

Know Your Budget Up Front

It is important to know how much you have to work with upfront. This can help you decide how much to allocate to different items for the event. You want to be real with yourself instead of finding out you cannot cover the costs of some of the things because you were assuming you had more. This budget should lay out the costs you have overall, and how much you want or can spend on each of the extras within the event. 

Be Clever About Catering

The food that you serve is something that is going to have to appease everyone. This doesn’t have to be extremely well done up or expensive. You can go with a caterer that offers a moderately priced menu, or you can even do a potluck type of event. Some enjoy purchasing large quantities of food to cook at the event, such as a chicken dinner or other buffet, laid-back type of catering. 

The Time Makes a Difference

When you have your event, whether morning or evening, or when in the season matters. Both of these timings will determine how much you pay. This is due to the fact that there are off-season prices. When possible, throw events during these hours and stay away from peak times of the year. This is due to the fact that it can become costly just to rent a place, let alone get the extras for the event needed. 

Additionally, throwing a morning party compared to an evening is more affordable. Generally, larger meals and adult beverages are offered at events in the evening hours. This means you will need to pay more. You will have to cover the meals, the alcohol (or some of it), and insurance for the alcohol. All of these considerations are important. 


If you can, DIY a lot of the things you need for the event. Some things cannot be done on your own, but others can. Consider what types of literature you’re handing out, can that be printed in-house? What other items? Are you putting up signs or placemats? Consider how you can be more creative with DIYing a lot of the items that are needed for the event that can be crafted. A little creativity and imagination can go a long way in creating the best look. 

In Conclusion

If you’re considering any of the above tips for stretching your budget, especially the rentals then speak with a knowledgeable company who can help. Here at Rent for Event Nationwide, we provide the best products for your event and the most professional, knowledgeable service you can get. Rentals are easy to use, easy to book and provide you with a lot more stress-free event planning. 

Call our offices today to speak with a knowledgeable member of our team. We’d love to provide you with the help you need and the rentals you require for your upcoming event. Don’t forget to ask us about our deals when you call! 

Now We Are a National Com pany

Now you can grab our rentals in more places than LA. We’ve expanded to offer more offices, more great deals, and more money-saving event rentals. If you’re in the Miami, Orlando, New York, or Phoenix area then hit us up. We’d love to provide you with the specific event rentals you’re in need of. Call our offices today to find out more!

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