Instead of buying their own equipment, event planners often partner with stage rental providers. It’s a cost-effective and hassle-free option, especially for large-scale events.
However, stage rental providers aren’t made equal. It’s important that you hire the best company to ensure the success and safety of your event.
1. Stage size
The very first thing you have to consider is the stage size that you need. This would help narrow down your rental options as not all stage companies are equipped enough for very large events.
But first, start by knowing your rigging plot. This will ensure that your choice of stage, regardless of size, is suitable for the venue.
Next, you have to decide about the shape, size, and form of your stage. Once you have all this information, you can start selecting staging options from a provider.
As for the size, it can be tricky to pick the right model. Nevertheless, a reliable staging solutions company will help you find the best one that suits your venue.
2. Installations services
Another thing you have to consider is the installation services included in the rental. A provider that includes delivery, installation, technical support, and breakdown is an ideal choice. It will save you from hiring additional people just to set up your stage.
However, you should know that this extra service isn’t included in the initial rental price yet. Be sure to ask your provider about this, so you can fit it into your event budget.
Nevertheless, renting is always more affordable than buying and maintaining your own equipment. It will also allow you to take the provider accountable for the safety and quality of their stages.
3. Insurance coverage
Many event planners often overlook this part, especially when booking last-minute rentals. Whether it’s a small rental party stage or a massive conference stage, it should be covered by insurance.
Consider hiring a provider with commercial liability insurance for their staging equipment. It’s added peace of mind and a guarantee that you’re dealing with a responsible company.
Don’t settle for less when it comes to the safety of your rentals. While uninsured providers are cheaper, it might give you a headache later when accidents occur at the venue.
4. Damage policy
It’s equally important to inquire about the stage provider’s damage policy. This will protect you in case damage occur to the stage equipment during and after the event.
Many staging providers are willing to arrange a special damage policy for clients. If you’re hosting a large event, you should take the time to discuss this with your provider.
Nevertheless, damage policies are often associated with the provider’s insurance coverage. In most cases, these two go hand-in-hand.
5. Complementary services
If you’re renting a stage for your event, you’ll likely need lighting, sound systems, and displays as well. Instead of renting them from separate vendors, it’s a smarter move to get them all from a single provider.
This is a cost-efficient choice, not to mention that it will save you time talking with different providers. It will also ensure that all your staging components are properly integrated.
If you’re looking for a company that can provide complete staging solutions, you can call Rent For Event. We are a full-service event production company that can provide all your event’s audiovisual needs.
Whether it’s open-air stages, high staging needs, concert stages, and more, we can set it up for you. All our stage rentals are paired with complete service from delivery to breakdown.